• Invoice Management & Data Entry: Accurately enter maintenance invoices into the system, ensuring correct billing and payment processes.
• Vendor Communication: Contact vendors via email or phone to resolve missing or incorrect invoices and ensure timely updates and accurate data.
• Repair History Verification: Research and verify maintenance history to confirm correct services are performed, ensuring warranty repairs are properly captured.
• Work Orders & Purchase Orders: Create EMDECS work orders and purchase orders (POs) for fleet maintenance, ensuring all repairs and services are documented properly.
• Vehicle Updates: Update vehicle mileages and engine hours during the data entry process, maintaining accurate records for each fleet vehicle.
• Work Order Closure: Follow up to ensure work orders are closed in a timely manner, maintaining efficient operational flow.
• Document Filing & Organization: Maintain organized filing systems for important documents such as safety certificates, maintenance logs, and vendor agreements.
• Administrative Support: Assist with various administrative duties, supporting the team’s operations and ensuring workflow continuity.

• Strong Communication Skills: Excellent verbal and written communication abilities to interact with vendors, customers, and team members effectively.
• Experience in Fleet Management: Previous experience in fleet maintenance or a related administrative role is preferred.
• Detail-Oriented: Ability to manage multiple tasks while maintaining accuracy and efficiency.
• Software Proficiency: Skilled in Microsoft Office Suite (Excel, Word, Outlook); familiarity with EMDECS or similar fleet management software is a plus.
• Time Management & Organization: Strong organizational skills with a focus on deadlines and task prioritization.
• Problem-Solving Ability: Ability to independently resolve issues and follow through on tasks.

Why Work with Us? At Checker Flag Leasing, we prioritize a collaborative and supportive work environment where you can grow professionally. We offer a competitive salary, benefits, and a rewarding workplace culture that values hard work and dedication.

• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program